Thanks to the numerous to-do list apps, many people optimized their daily task management. These full-featured, robust apps can help you organize tasks and enhance your efficiency. They were designed to help you plan tasks more effectively so that you could solve them on time and with little to no effort.
Top 9 To Do List Apps
- TickTick - Perfect for embedded calendars and timers Android | iOS
- Todoist - The most customizable options Android | iOS
- Remember The Milk - The best for keyboard shortcut lovers Android | iOS
- Microsoft To Do - The best free to do list app Android | iOS
- Asana - The best choice for teams Android | iOS
- Habitica - Amazing game-style app Android | iOS
- Evernote - The best advanced search filters Android | iOS
- Any.do - Perfect for building habits Android | iOS
- 2Do - Advanced checklist management Android | iOS
Everyone has their own criteria regarding to do list apps. They should provide a few ways for task management and have an easy-to-navigate UI. With a good app, you can add and organize tasks very quickly. Also, it will notify you about your deadlines and synchronize your notes across all the platforms you’re using.
1. TickTick – Our Choice
- Enhanced sorting tools
- Flexible repetitive tasks
- Integrates with Google Calendar
- Adjustable Android widget
- The free version is limited
Verdict: This is one of the best calendar apps which offers a lot of features for managing tasks. You can set due dates, assignees, tags and priority rating. You can also duplicate one task or make it repetitive. Another interesting feature in TickTick is not directly related to task management. It is an in-built Pomodoro Technique timer.
Also, you can add habits to this to-do list app. For this, either select a habit from the suggested list or create your own, for example, Exercise or Meditate. Daily Alert is another unique feature, that provides you with a short description of the tasks that must be completed today and are overdue. You need to pick the time when the app should send alerts, but you can do it only in the web version.
2. Todoist
- Collection of project templates
- Integrates with third-party apps
- Has a free version
- Provides automatic backups
- Lacks time tracking
Verdict: This is a cloud-based platform that synchronizes your tasks and notes between all devices where you use it. If you use it offline, the changes will be synchronized later. This to-do list app offers many features, but they don’t seem very complicated due to a plain UI.
Using it, you can add due dates, comments, priority rating, reminders and labels, which serve the same purpose as tags in similar apps. You can customize labels to your wishes and set their colors by yourself. There are also reminders, which can be sent via email or to mobile phones.
3. Remember The Milk
- Great collaboration tools
- Can be used offline
- Fast task management
- Understandable interface
- Lack of reminders based on your location
Verdict: This is the best to do list app that allows you to share tasks with other people. The number of features has greatly increased here, and some of them are more inherent to project management platforms than regular to-do apps.
For instance, you can time estimate your projects to see how long they will take you today, tomorrow or this week. You can create lists with tasks and set due dates, add notes (only text, you can’t upload files), tags, locations and URLs. It’s possible to make these tasks recurring, daily or weekly.
4. Microsoft To Do
- Synchronization with Outlook Tasks
- Free
- Short learning curve
- Plain UI
- Doesn’t have a natural language input
Verdict: This is a cloud-based free to do list app that fully integrates with Office 365. Its desktop version is considered to be one of the best calendar making software. It allows you to create projects from scratch or import them from Wunderlist and Outlook. On the left panel, you will find lists of your tasks and filters. You can create Personal, Work or Shopping Lists.
When it comes to the interface, it’s pretty similar to other apps. There is a navigation bar on the left with various options for checking tasks. Also, you collaborate with your team and invite other people by sending them an email. However, for this, they must have a To Do account.
5. Asana
- Convenient and sleek design
- Has a free version
- Lists can be shared
- Many features
- Paid plans are expensive
Verdict: This is the best to do list app for teamwork and project management that offers a lot of features and helps you perform tasks effectively. This app is more suitable for completing current projects.
With it, you can create a task and assign it to one of your team members, set a due date, a recurring date, upload or share links to related documents, add comments, tags and decide whether you and other team members want to get notifications about any changes in a task.
6. Habitica
- Task management options
- Nice UI
- Focus on competition
- Task filters
- Lacks native time tracking
Verdict: This is a unique to-do list app that allows you to create a character instead of introducing tasks. It uses an RPG style to encourage you to finish projects so that your character gets more experience and gold that you can spend on strengthening your skills.
It’s more difficult to set up than similar apps because you need to figure out various types of tasks and rewards before starting using it. Among new features, you can find a Support section that has tips and recommendations. You can also remove Challenge tasks from your list and find the Transformation Buff Items in the Special items section.
7. Evernote
- Integrates with third-party apps
- It’s simple to take notes
- Easy access to notes
- Has a free version
- The Premium plan is pricey
Verdict: This is the best to do list app as it offers many tools for managing tasks, which help you optimize your workflow. Besides, it lets you save any webpage or online information by using the web clipping tool that allows you to add notes straight to your Evernote account.
This app can be a bit confusing at first, as it provides a few enhanced functions that similar apps don’t have. For instance, it lets you look for text and find it in images, such as page snapshots with typed or handwritten text.
8. Any.do
- Manages repetitive tasks
- Organization of multiple tasks
- In-built Calendar app
- Supports voice commands
- A free plan is very limited
Verdict: This todo list app has an understandable and simple to use interface that synchronizes all your devices for easier and faster project management. It supports integration with Reminders and Alexa for iOS devices. Also, if you tell Siri to create a reminder, it will appear in Any.do.
Among the organizational functions, you can find the Plan my day feature that lets you automatically sort out product lists and set task priorities. The latest updates for iOS include a new Apple Watch app, 7 iOS widgets, Universal Search and a snooze feature.
9. 2Do
- Location-based reminders
- Great search features
- Runs on different platforms
- Collaboration options
- Lacks time tracking
Verdict: This app has the features that help you execute the GTD method efficiently. With the quick add feature, you can create tasks straight away before you forget about them. Using it, you can easily transform your tasks into projects or a checklist to organize them the way you wish.
Besides, you can add context to your projects by adding tags to them. They will also help you find any task faster. There is also a smart list tool, which optimizes task management. You can add dates, reminders and tags to lists and concentrate on what has to be done sooner.
