BEST PROJECT
MANAGEMENT SOFTWARE
FOR VIDEO PRODUCTION

Pricing:

• Free
• Standard: $5 user/month
• Premium: $10 user/month
• Enterprise: $17.50 user/month

Available for: Web, macOS, Windows, iOS, Android

Best suitable for: freelancers, small projects

A highly visual and intuitive interface is one of the greatest upsides I detected when testing Trello. Boards, lists, and cards make the workflow straightforward. The Kanban-style setup allows organizing my wedding video projects easily. With the ability to drag and drop tasks to different production stages, the workflow becomes more efficient.

• For example, there is a board dedicated to a specific wedding project that has lists for Pre-Wedding, Wedding Day, Post-Wedding, and Final Delivery. Each column is stuffed with different task cards like client meetings, equipment preparation, filming schedules, editing, and final delivery. I benefited from the ability to monitor the task fulfillment stage and checklists.

Collaborating with Trello is a piece of cake. The platform makes it easy to check the progress of different tasks like writing, shooting schedules, and post-production. Besides, teammates can upload bulky files (up to 250 MB), which is really great for sharing different types of assets. To download a 100 MB video, I needed approximately 40 seconds.

This project management software supports color-coded labels to group various assignments according to their importance (e.g., Urgent, High Priority, Medium Priority) or different video production stages (e.g., Filming, Editing, Client Review).

Pricing:

• Free
• Unlimited: $7 user/month
• Business: $12 user/month
• Enterprise: Custom

Available for: macOS, Windows, iOS, Android

Best suitable for: Large Productions, Remote Teams

ClickUp is a great video project management software that offers such features as custom fields, timelines, and workload views to make each stage of the workflow efficient and worry-free. It allows uploading up to 1GB, so it is an excellent option for working with video files and project assets readily. I required around 50 seconds to download a 120 MB video.

• When testing the program, I enjoyed its highly customizable and intuitive UI, which boosted my productivity. The platform is flexible, so jumping from different views like List, Board, Calendar, and Gantt was a seamless task. I benefited a lot from such versatility to organize my wedding projects without trouble. Another upside of the platform is its amazing scheduling capabilities to ensure that every project is delivered on time.

I also like ClickUp’s customizable video production templates, which greatly accelerate the work on repetitive projects. After generating a wedding video production template with pre-made tasks and timelines, I duplicated it for new projects with little to no effort. This makes all my projects consistent and standardized.

This program also boasts a handy time-tracking feature to define the amount of time spent on each specific job. This option is indispensable as it allows billing clients accurately and evaluating the team’s productivity. Moreover, ClickUp also works as photography studio management software.

Pricing:

• Free
• Pro: $3.99/user/month
• Enterprise: $8.99/user/month

Available for: Web, iOS, Android

Best suitable for: freelancers, small projects

A user-friendly interface and many team collaboration features make Plaky the best project management software for video production. I tried to organize production schedules and deadlines in this tool and its task boards and timeline views were incredibly useful for these tasks. The only aspect that disappointed me is the absence of sophisticated features, which are often offered by other similar software. Besides, it is only possible to upload a file of a maximum of 50 MB, which is not much, and to download a 40 MB video I needed about 30 seconds.

• Thanks to a robust Placky management system, I could create a detailed list of tasks for every wedding project I worked on. The tool also enabled me to allocate different tasks to different team members, as well as set the level of priority and deadlines. Other handy features that attracted my attention were team chat, file sharing, and comment sections within tasks.

I also benefited from Plaky’s templates tailored to different fields, including video production. With a custom template for wedding video projects, I managed to optimize my workflow and decrease the amount of time needed to complete similar projects. It is great that the tool offers multiple security features and protection protocols that eliminate the need to download additional free malware removal software.

Pricing:

• Free
• Growth: $3/user/month
• Scale: $5/user/month

Available for: Web, iOS, Android

Best suitable for: startups, small teams

Onethread is another film production management software that has an intuitive and user-friendly UI. As a person who deals with multiple projects every day, I highly appreciate its simplicity and clarity. With the tool’s templates for scriptwriting, shooting, and editing, my creative process was always well-optimized. The program allows the sharing of 15GB files, whereas to download a 110 MB video, I needed approximately 60 seconds.

• Working on the latest wedding project, I took advantage of the chat feature to talk about creative ideas and handle all the issues in real time. Besides, the program notified me about task completion, upcoming deadlines, and comments, letting me always be well-informed about all project activities. I also liked to use the tool as document management software.

The handiest feature for me was the timeline view. Having a clear visual representation of the whole project, from the first consultation to the result, is also a great opportunity. For instance, the timeline feature was beneficial when I needed to plan and track a wedding video project, making certain that each step was done on time and the work was completed on schedule.

Pricing:

• Free
• Starter: $10.99/user/month
• Advanced: $24.99/user/month
• Enterprise, Enterprise+: custom price

Available for: Web, macOS, Windows, iOS, and Android

Best suitable for: medium teams, large productions

I can safely name Asana the best video production management software because of several features including timeline view, task dependencies, and project templates. They make my production workflow easy and quick. Supporting attachments up to 100 MB, the tool allows downloading 90MB video for just 30 sec. However, integration with cloud services is a must for downloading larger videos.

• Each wedding video was processed as a separate project. To optimize the workflow, I decided to divide the process into stages like as pre-production, filming, editing, and client review. Each of the phases has sub-tasks. For example, the editing stage consisted of rough cut, fine-tuning, and color grading. It is great that Asana has multiple tools for keeping track of the project progress, providing me with task status updates, visual progress bars, and milestone tracking.

Another worthy feature of this free file manager for Windows is a trouble-free integration with other common tools and platforms. I benefited from Asana’s integration with Google Drive and Dropbox, which makes file sharing and storage an intuitive task. The tool also works with different communication platforms like Slack for trouble-free interaction with teammates.

Pricing:

• Free (up to 3 users)
• Premium: $5 user/month
• Enterprise: $10 user/month

Available for: Web, iOS, Android

Best suitable for: small and growing businesses

When producing videos in Zoho Projects, I benefited from scheduling and milestone tracking features. The platform not only supports virtually any file format but also allows attaching files the size of which riches 1 GB. To download a 150 MB video, I needed around 60 seconds, so collaboration and file sharing were worry-free procedures.

• Working on the latest wedding video project, I needed to create tasks for scripting, filming, editing, and client review and Zoho Projects was an ideal tool to do so. The platform also boasts many other useful features like discussion forums, file-sharing capabilities, and commenting features for enhanced collaboration, timely project updates, and providing feedback on different video versions.

One of the greatest upsides of this personal project management software is its Gantt chart functionality, which was especially useful for planning and monitoring different video production steps.

Pricing:

• Lite Plan: $16/month
• Pro Plan: $33/month

Available for: Web, iOS, Android

Best suitable for: Small, Medium Teams

GoVisually is a video production project management tool designed to make collaboration on video content easier. With it, team members can comment directly on video files providing their feedback on each of the projects without worries.

It is possible to upload a maximum of 512 MB of videos. To download 200MB of videos, I needed approximately 2 minutes, so the review and approval processes were quick and effective.

• When working on the most recent wedding project, I imported draft edits in MP4 format to GoVisually for customer review. The program annotation tool lets clients post their feedback right on the video timeline. This free task management software enables me to categorize design and video revisions and mark them with a label like "Color Correction," "Audio Enhancement," or "Transition Tweaks", making the search for a particular file a cinch.

Besides, GoVisually notifies a user once someone leaves a comment on a video. The sidebar contains previous dialogues and feedback, simplifying interaction with clients and collaboration. With the mobile app, I could easily view, approve, and get access to projects even when being on the go.

Pricing:

• Available for gratis
• Basic: $9/user/month
• Standard: $12/user/month
• Pro: $19/user/month
• Enterprise: custom price

Available for: Web, macOS, Windows, iOS, Android

Best suitable for: medium and large teams

The Gantt chart feature in Monday makes the tool the best video production management software. This feature represents a project timeline in a visual way, so monitoring progress and managing deadlines become intuitive tasks.

Besides, this tool is perfect for managing complex workflow, as it offers templates and multiple integrations. Letting users upload up to 500 MB of files, it also handles the download of a 125 MB video within 75 seconds.

• I took advantage of the Gannt chart when I needed to create the filming schedule for the latest wedding video project, allocating tasks and assignments like pre-wedding shoot, ceremony coverage, and reception filming to team members on specific dates and times.

This Kanban software boasts a highly functional toolkit with different visualization tools like pie charts and bar charts, which allows visualizing project data and tracking the most important metric with ease. These features were indispensable every time I needed to represent project progress, budget allocation, and resource utilization visually.

Pricing:

• Free
• Pro: $10/user/month

Available for: Web, macOS, Windows, iOS, Android

Best suitable for: small, medium and large businesses

With Project.co my communication with teammates and customers was easy and worry-free. The handiest features the tool offers are task assignments and timeline tracking. Besides, its storage is quite large and can accommodate 3GB of files. To download a 1-minute video, I needed approximately one minute.

• An overview section in Project.co summarizes the project's scope, objectives, and key milestones. For instance, in my latest project, the overview section allowed me to make the draft of the project timeline, including pre-wedding shoots, the wedding day schedule, and post-production deadlines. This allows everyone to stay always informed and up-to-date.

When editing the wedding videos, I and my teammates benefited from the discussion section to share feedback, discuss creative ideas, and resolve any issues in real time. I especially liked that this online collaboration software allows sharing files and commenting on the projects.

Using the platform, I managed to enhance my clip with music tracks, and graphics and read clients' comments to learn their feedback about the project. Project.co streamlines the invoicing process by offering the ability to charge customers.

Pricing:

• Free trial
• Yamdu Core: $139/month (20 users)

Available for: Web, macOS, Windows, iOS, Android

Best suitable for: medium, large projects

Yamdu is one of the most popular task management software, which is an ideal fit for video creators. It attracts users with top-level timeline management capabilities, with which the creation of production schedules is a breeze. It is also great that Yamdu integrates with many other tools, as well as supports bulky video files. With an incredible 25GB file storage, the platform allows downloading a 145 video file for just 75 sec.

• The software helped me plan the whole shoot, from the initial to the final stages. Besides, I faced no scheduling issues when capturing every important moment of the celebration. I asked my teammates to fulfill some specific tasks like camera setup, lighting, and sound recording and shared updates and feedback through handy collaborative instruments. This made my workflow more productive and ensured that everyone knew well what they were responsible for.

An amazing set of options for video-centric workflows was another considerable advantage for me. With its scriptwriting, storyboarding, and scheduling capabilities, I managed to produce videos faster and more efficiently. The platform’s analytics and comprehensive reporting features also appealed to me, as they provided me with detailed info about project progress, resource utilization, and budget status.

Set your goals. It is important to define the exact goals you want to achieve when working with project management software. Some editors may look for a tool for enhancing collaboration or streamlining workflow, whereas others would appreciate the software for monitoring the project completion more effectively.

Straightforward interface. Prefer the software with easy-to-understand and user-friendly UI, so that your team does not struggle to learn the functionality of the chosen product.

Task management. Excellent task management capabilities are a must for any video project management software. The chosen solution should have features like task assignment, tracking, prioritization, and dependencies.

Collaboration tools. Effective collaboration among teammates is impossible without real-time communication, shared workspaces, and file-sharing capabilities.

File management. Prefer the solutions that have a centralized file storage with version control, can handle large files, and work with all common video production file formats.

Project planning and scheduling. With visual planning tools like Gantt charts and timelines, it will be easier for you to schedule assignments, set deadlines, and monitor task completion.

Review and approval workflows. You will also benefit from the ability to optimize the review and approval process. For this, the selected tool should contain such features as annotation and commenting tools, automated approval processes, and customizable review workflows.

Analytics and reporting. Having comprehensive analytics on project progress, customizable reports, and insights at hand, you will make the right decisions to achieve the best possible results with ease.

Customer support. Top-level customer support is also pivotal for video producers. Check the software’s available support channels, response times, and support documentation

When creating this list of the most reliable project management solutions, I paid attention to key features like robust task management, collaboration tools, file management, project planning, and resource allocation. I also checked whether the reviewed tools were usable, affordable, scalable, secure, and compliant. Other important aspects that were taken into account were feedback from my team, trial periods, and customer support.