9 Best Productivity Apps in 2023

By Tani Adams 15 days ago, Apps and Software

The best productivity apps help individuals and entire teams organize the working process and prioritize tasks in a straightforward way. Such applications combine all the needed tools and functions on a single platform, eliminating the need to constantly switch from one environment t another.

Such apps are developed with a focus on cooperation and project management, so an individual can keep in touch with the rest of the team and provide timely updates regardless of his/her current location. You can work on a per project or by a department basis, choosing the most convenient approach. The main thing is to let managers know that the tasks are fulfilled as planned.

Top 9 Productivity Apps

  1. Adobe Acrobat - Allows working with team members on PDFs
  2. Any.do - Voice-entry feature
  3. Evernote - Note-taking app with a variety of uses
  4. Todoist - Multi-platform planner
  5. 1Password - The easiest way to store and use strong passwords
  6. Teamdeck for Mobile - Can check team's schedule
  7. RescueTime - Automatic time-tracking
  8. Just Press Record - Versatile one-tap recording app for Apple devices
  9. SaneBox - For improving your existing email account

The best productivity apps also have well-developed management instruments that allow creating schedules and monitoring deadlines. The interface is designed to be simple and easy to use for managers to get down to work without the need of prior mastering complicated features. Every element of the app is optimized for streamlined work, so that employees can quickly find the necessary data.

1. Adobe Acrobat

Allows working with team members on PDFs
  • Collaboration tools
  • Saves feedback from multiple users in one file
  • Custom actions
  • Many features for editing PDF files
  • None

Verdict: Adobe Acrobat is a user-friendly productivity app designed for editing PDF files. Using it, you can customize your workflow. Both you and your team will have the needed tools at your fingertips to make the work with documents more convenient.

The app allows you to edit, sign, or create a PDF file from scratch. Moreover, you can add notes and comments categorizing them in one document. In such a way, tracking the tasks is a cinch. If you own a PC, tablet, or mobile phone, you can run this app on each device as all data will be synchronized. Besides, you can use a web-based version.

adobe acrobat productivity app interface

2. Any.do

Voice-entry feature
  • Easy to use interface
  • Collaborative task sharing functionality
  • Capability of creating tasks
  • Integrates across iOS and Android devices
  • Limited features within the free version

Verdict: Any.do is a productivity app that allows you to easily coordinate business, home, and personal life from one interface. Among the key features, the developer highlights cloud sync, speech recognition, customizable time to complete tasks, and setting reminders. It features collaborative tasks, simple notes, gesture support, and more. Any.Do allows you to transfer objects to schedule tasks for the day, remove the task with "swipes" and shake your phone to destroy unnecessary tasks that you have already completed. The service also has decent home screen widgets.

any.do interface

3. Evernote

Note-taking app with a variety of uses
  • Аcts as a contact management tool
  • Keeping track of notes
  • Easy categorizes different topics through notebooks
  • Sharing notes across departments and the organization
  • No option to record audio and video directly from app

Verdict: Evernote is a note taking app that provides an advanced workspace to increase the productivity of any user. Someone uses the service only for managing their personal affairs and projects, while someone submerges all records about their business into the system. Evernote allows you to create any notes, to-do lists, whole studies, tables, give access to all this information to any other devices and users. Here you can also copy articles, collect pictures, store handwritten notes, create photographs of documents, scan them, send them to colleagues or friends. With the help of Evernote, you can even create any corporate instructions, plans, keep shared notebooks and carry out a joint project. In order not to get lost, sorting and searching throughout the database is always available.

evernote interface

4. Todoist

Multi-platform planner
  • Easy implementation
  • Great features
  • Flexible for any productivity system
  • Attractive interface
  • The Pro version is a tad bit expensive
  • Reminders requires the premium level

Verdict: Todoist is a task management program with a simple and concise interface and integration with dozens of different services. This really allows everything to be put in its place and for this it is loved by managers. The app went through a redesign in 2015-2016. As part of the redesign, the team worked on the appearance of the product and corrected the internals. The developers used machine learning algorithms in the development. So Todoist learned to present the user with interesting tasks, and also to determine the right day to complete them.

todoist productivity apps interface

5. 1Password

The easiest way to store and use strong passwords
  • Simple setup
  • Integration across devices
  • iPhone Face ID integration
  • The password generator is great
  • 1Password is so secure
  • Interface can be a bit overwhelming at first

Verdict: 1Password is an application designed to securely store account data. With its help, you can not only save existing logins and passwords, but also generate unique keys of any complexity when creating new accounts. This password manager integrates into any browser and automatically fills in your login details. A distinctive feature of the service is the placement of classified information not in the developer's cloud storage, but on the user's own local or network drive.

1password productivity apps interface

6. Teamdeck for Mobile

Can check team's schedule
  • Compatible with iOS and Android
  • Real-time work tracking
  • Add timesheets whenever convenient
  • Browse bookings and time off
  • Only 1-week free trial
  • Rare updates

Verdict: Teamdeck for Mobile is a productivity application that comes in handy if you want to manage resources and track the time allocated to tasks and projects more efficiently. It is actually a portable counterpart to the Teamdeck web version.

The Key features of this application are real-time work tracking, the possibility to add worksheets, view bookings and available time slots, as well as check the schedule of the team.

teamdeck for mobile productivity app interface

7. RescueTime

Automatic time-tracking
  • Works without distraction
  • Tracks time in apps and on sites
  • Excellent reports and customization
  • Expensive premium version

Verdict: RescueTime allows businesses to monitor key performance indicators such as customer contact and response, call center efficiency and connectivity, and the like through the application's easy-to-use dashboard and customizable key and action buttons. This time management software offers real-time reporting and analysis of key performance indicators, allowing you to measure progress and compare performance against desired goals in real time, and across multiple departments at once. In addition, you can set up alerts that prompt you to act when key performance indicators become too low, too high, or otherwise not in line with your business goals for that particular day or week.

rescuetime productivity apps interface

8. Just Press Record

Versatile one-tap recording app for Apple devices
  • Unlimited recording time
  • Record discretely in the background
  • Support for over 30 languages
  • Search by filename or transcription content
  • Updates aren't good
  • Not compatible with older Apple Watch

Verdict: Just Press Record productivity app is one of the best Mac time trackers that records everything that happens on your device. If you are the kind of person who loves to constantly be prepared for any given situation, then this program is definitely for you as it will allow you to organize your files faster and even make notes or entries into them at later stages. This simply means that you do not have to physically take out your files to be able to access them whenever you need to so you can get more organized in no time at all. With Just Press Record, you are given several options when it comes to the types of recordings that you can make and store in the program such as voice notes, text notes, drawings, video clips, and audio.

just press record productivity apps interface

9. SaneBox

For improving your existing email account
  • Incredible features that make email work again
  • Great customizations
  • Easy to use
  • Service itself generates a few emails, which might feel counter-intuitive

Verdict: The SaneBox productivity app allows you to manage and organize all your important tasks in one place. By simply downloading this app, you can organize all your appointments, documents, drafts, notes, etc. Aside from organizing your work time, this app also helps you to improve your efficiency. With the app installed on your device, you can run several processes in parallel to save up on time, making you more productive and able to accomplish more. This will also help you increase your productivity because the programs that you're running simultaneously will be more effective, resulting to a quicker and more efficient end result.

sanebox productivity apps interface