6 Best Software Documentation Tools in 2023

The best software documentation tool helps users understand how a particular program works. Using the tools described in this article, you can quickly and effortlessly create documentation for new employees or clients.

You don’t have to involve your staff to demonstrate the program, you just need to develop the documentation.

Top 6 Software Documentation Tools

  1. Read The Docs - Free docs hosting
  2. Bit.ai - Interactive docs
  3. GitHub Pages - Built-in editor
  4. ProProfs - Create searchable guides
  5. SwaggerHub - Error feedback
  6. Dropbox Paper - For private Wikis

The documentation process can be sometimes confusing, but with the best software documentation tool, you can be sure everything will go as smoothly as possible.

We have collected the most helpful programs for this task. They include such features as real-time collaboration, ready-made templates, an easy-to-use editor, wiki features, and extensive export options.

1. Read The Docs - Our Choice

Free docs hosting
  • Automates docs building and versioning
  • Converts into PDF
  • Supports webhooks
  • None

Verdict: Read The Docs helps both individuals and businesses to view, read and edit software documents in a fraction of the time. As a user, you will be able to works with documents from any device, at any time, using your computer. Furthermore, the software is designed to automatically increment the document's size, without user intervention, saving time and effort.

Because it can be used on a variety of operating systems, Read The Doc's software has the potential to help hundreds or thousands of people at once. The software has an extensive library of templates for each document. Additionally, the tool has an extensive help area, where users can seek help on any questions that they may have.

read the docs software documentation tool interface

2. Bit.ai

Interactive docs
  • Real-time collaboration
  • Supports for Markdown
  • Document tracking feature
  • Limited formatting and design

Verdict: The four main features of the Bit.ai software documentation tool include: the Bit.ai CMS, Bit.ai Search & Research, Data Management Software, and the Data Backup and restore tools. This software also allows businesses to work on their teams more easily by allowing each team member to edit the documents. The four features of this document management software allow users to collaborate on documents with other team members and allow information to be transferred back and forth between multiple locations.

This software service allows users to search all documents in the database using their keywords so that anyone searching that particular document can be directed to the appropriate section within the system.

bit.ai software documentation tool interface

3. GitHub Pages

Built-in editor
  • Automatically works with version control
  • Provides GitHub hosting
  • Has a Wiki section
  • Only one free webpage

Verdict: When it comes to creating and maintaining software documentation, one might think of GitHub Pages. By having an event where people can publicly commit their code, you can get the commit code in order much faster than if you had to individually go through each and every commit log and mark it as a "good to commit."

So, if you've got a project that needs some documentation added, make sure that you take the extra time to get the code committed. That's what GitHub Pages is all about - making the process of committing easy.

github pages software documentation tool interface

4. ProProfs

Create searchable guides
  • Web-based text editor
  • Contextual assistance
  • 600+ fonts & themes
  • Auto backups
  • Non-intuitive controls
  • Accessing landing pages may be challenging

Verdict: ProProfs is renowned as one of the finest software documentation tools, catering to the needs of businesses striving to create professional, easily accessible, and engaging help content. It excels in enhancing the searchability of your documents, ensuring that users can swiftly find the information they need. The platform empowers you to craft elegant and mobile-friendly documents, making your content accessible anytime, anywhere, across various devices.

What sets ProProfs apart is its ability to simplify complex technical terms and concepts, providing clear explanations that enhance user understanding. Through intuitive features like lightboxes, tooltips, and popups, ProProfs enables you to deliver context-sensitive help, ensuring users are never left in the dark. Furthermore, the platform promotes team collaboration, allowing multiple contributors to work seamlessly on your documentation.

software documentation tool proprofs

5. SwaggerHub

Error feedback
  • Includes an editor to write OAS specs
  • Straightforward design
  • Allows collaboration with all team members
  • Limited integration

Verdict: There are a lot of features available in SwaggerHub such as an advanced task management system, a build tool, and database support. It also has a powerful search feature. In addition, this documentation tool comes with a number of templates, both free and paid that help you develop websites for small businesses, large corporations and even non-profit organizations.

With this software, you can also manage multiple projects at a time thanks to its intuitive user interface and easy navigation features. This Web documentation tool comes with an extensive set of drag and drop features that allow you to easily move, edit and delete files from your computer.

swaggerhub software documentation tool interface

6. Dropbox Paper

For private Wikis
  • 25+ built templates
  • Over 100 integrations
  • Insightful reports
  • Workflow approvals could use improvement

Verdict: Dropbox Paper allows users to access their documents in a PDF format from any location. It can save you a lot of time when looking for some documents, pictures or other files. When you first download the free version, you will have to give your account your email address before it will let you have access to the software.

Before downloading Dropbox Paper you need to make sure you are using the latest version. This can be found on the Dropbox website by clicking on the version number and then follow the instructions to get the latest release. The Dropbox Paper software is intended to be used along with the Dropbox file sharing service which is also provided by the company.

dropbox paper software documentation tool interface