Photography Studio Management Software

By Ann Young 8 days ago Softwares Reviews

Manage your photography business fast and free with one of these studio management softwares.

best photography studio management-software

16 Best Photography Studio Management Softwares

Would you like to have a photo studio management software that will help you monitor customers’ emails and appointments, payments or taxes? Forget about stickers, mobile apps or those notes you write on your hand.

If you’re looking for clear, rationalized methods of keeping your photography business grow, choose one of these 15 studio management softwares for photographers.

1. NetHunt

Best studio management software for turning your Gmail into a work tool

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Editors' Rating (4/5)
Mac OS / Windows / Linux
Price: FREE
Pros+
  • Friendly support service
  • Easy to use
  • Very simple in adjusting your own filters
  • Excellent Gmail management with CRM sales department
Cons-
  • User interface should be upgraded
  • Mobile version is worse than the web

Searching for an ideal photography studio management software but have no idea which one to choose? There are several free CRM variants that can be useful for busy photographers with more reserved organizational requirements.

It connects straight to your G Suite and allows you to make your Gmail an effective sales instrument. NetHunt is a remarkably convenient photography management software with an emphasis on correspondence.

Its free online photography booking system displays the data of your customers next to a chat with them and at the same time loads new correspondence. You can set up your dashboard, data requests, folders, etc.

2. Flowlu

Instant responsiveness and flexible free photography management software

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Editors' Rating (4/5)
Mac OS / Windows / Linux
Price: FREE
Pros+
  • Upload your files in tasks for additional information on your projects
  • Arrange and systematize in various manners
  • Allows managing tasks, team, interaction and clients
  • Regularly updated
Cons-
  • User error occurs from time to time while duplicating files
  • The interface can be quite confusing

You can generate leads, manage your contacts, monitor tasks and due dates by means of working process and calendar instruments. Regarding financial instruments, Flowlu provides direct billing using CRM.

Also, the tracker of income and expenditure will help you keep an eye on your finances. The effective records function guarantees a momentary review of your financial figures, containing records on the key factors of your business development and how to improve it. Flowlu is free for two users, and the next level (up to eight users) starts at $29.

3. HubSpot CRM

Effective photo studio management software

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Editors' Rating (4/5)
Mac OS / Windows / Linux
Price: FREE
Pros+
  • Simple blog posting
  • Excellent customer support
  • Easy-to-use
  • Up-to-date interface
Cons-
  • Only one owner for a contact
  • Some shortcomings of its text editor
  • Lack of multicurrency support

Free Hubspot offers plenty of effective management instruments. You are able to see what your leads shown on your website before they send anything via your contact form. Besides, its advanced analytics dashboard displays where you got your leads from and what exactly produces the greatest number of transformations.

This must be the largest argument in favor of the free version of this photography business software. Nevertheless, there are still such features as contact administration, history of communication, a simple email function that allows you to monitor queries. Also, you can associate with other apps and programs.

4. StudioCloud

A broad range of tools and accounting report

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Editors' Rating (4/5)
Mac OS / Windows / Linux
Price: FREE
Pros+
  • Free one-time use
  • Work with billing, scheduling, emails
  • Customer information management
Cons-
  • Difficult for amateurs

Are you interested in a free CRM for photographers? Check out Studiocloud. Single-user accounts are free there, which makes it great for photography business conducted single-handedly.

Even though this photo studio software is free, it’s very extensive. It offers customer management instruments, online bookings and paying, the digitized signing of a contract, computer-assisted e-mails, payment inquiries and much configuration.

Studiocloud also provides accounting financial statements and accommodates with Quickbooks, Google Calendar, MailChimp, etc. With the desktop, online and iOS versions, you can be organized wherever you are.

5. Pixifi

A classic client management software for photographers with a basic set of tools

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Editors' Rating (4/5)
Mac OS / Windows / Linux
Price: $25/month (Essential), $35/month (Boutique), $50/month (Studio Pro)
Pros+
  • Extensive and configurable functions
  • User-friendly IU
  • Appropriate for small and medium-sized companies
Cons-
  • No trial
  • You need to learn how to use it before starting working in it

This is a classical photography management software. It was developed by one wedding photographer who couldn’t find structured tools for his business. You can use Pixify on any device, it synchronizes with plenty of different software such as Google Calendar, Stripe, MailChimp and Dropbox.

This photography studio software also provides a configurable dashboard that allows you to place your most used components to the front and center. One of the biggest advantages of Pixify regarding photography customer management is, probably, completely automated system of bookings.

Besides, it features a rarity of CRM that let clients choose dates and variants, place orders, sign contracts and conduct payment all by themselves without your help.

6. Tave

Excellent photography studio software for small business

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Editors' Rating (4/5)
Mac OS / Windows / Linux
Price: 22/month (Solo), $30/month (Boutique), $44/month (Studio)
Pros+
  • Accurate interface
  • High-level customer support
  • User community interacts with developers very actively
Cons-
  • May be difficult to learn how to use it at the beginning

If you own a small photography business and like to have everything exactly how you want it, Tave studio manager is the best decision for you. It focuses on many creative industries but is also a wonderful photo studio management software.

It’s fully customizable and lets you create tasks, control blanks, questionnaires, tips, which you can incorporate into the system of the working process. Besides, here you can establish your own deadlines for tasks.

As a result, you get a “to do list” always updated. In addition, Tave automatically builds booking offers and its monitoring function will contact your new customers and give updates on each document condition on your dashboard.

7. Light Blue

Professional photography workflow software with a one-time payment option

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Editors' Rating (4/5)
Mac OS / Windows / Linux
Price: $430 - $12.50 or more/month for online services
Pros+
  • Cooperative Customer Support team is great
  • Mobile-friendly
  • Excellent synchronization
Cons-
  • No integration with other apps
  • Complicated interface

Light Blue collects all the e-mails from your clients for you to control your business communications. Moreover, online payment processing is also available. You may handle sales tax and make financial statements of your business activities.

There is a Task Manager that reminds you of the nearest tasks. One more feature that I consider to be very useful is a powerful search system which allows looking through your previous records and the client’s database.

This desktop software also offers a paid online services package that is synchronized with the Cloud, so you may control your business activity via a mobile gadget from anywhere.

8. Studio Ninja

Cheap and efficient photography business software

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Editors' Rating (3.5/5)
Mac OS / Windows / Linux
Price: $22/month or $215 billed annually
Pros+
  • Rather convenient to use
  • The setting-up process is easy
  • Amazing customer working process
Cons-
  • Slow page loading
  • Inability to filter lists

This photography workflow software has the best branding of all mentioned above, it is user-friendly and pretty affordable. It was developed especially for photographers.

Among the provided functions, I want to mention an easy-to-use system of managing tasks, ready-made and configurable working process parameters and customer portal. This allows customers to approve prices, sign contracts and conduct online payment.

This software can even send reminders for invoices that haven’t been paid. A mobile app guarantees easy up and running management. Works well with Gmail, Google Calendar, Xero, QuickBooks. It is a helpful accounting software for photographers due to the integration with PayPal and Stripe along with complex financial statements.

9. Dubsado

Convenient bills tracking

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Editors' Rating (3.5/5)
Mac OS / Windows / Linux
Price: $30/month or $300 billed annually
Pros+
  • Simple to use Everything is customizable including fonts and colors
  • Document design such as code implementing, images, videos, etc.
  • Excellent alternatives for processing payments
  • A remarkable system of Workflow and Automation
Cons-
  • Leads are mixed with other Projects
  • Can’t send customer files outside Project interface

The dashboard provides several additional precise widgets. Except for standard positions like practical steps and appointments to come, this studio management software allows you to see a current comparison of your incomes and expenditures, track your financial targets and check the amount of unpaid money from invoices.

Speaking about invoices, Dubsado’s templates are quite simple but still offer some exciting payment alternatives. They include a possibility to make one particular payment variant universal and add other options for particular customers. This might be convenient if some of your customers don’t want to use a default option.

10. Iris

Semi-automatic photography business management software

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Editors' Rating (3.5/5)
Mac OS / Windows / Linux
Price: $25/month or $270 billed annually
Pros+
  • Flexible time limits
  • Management assistance (Open Door Policy)
  • Work Life Balance
  • Technology-oriented
Cons-
  • No values from top to bottom
  • Weak management

It features such functions as online booking, payment processing (Square and PayPal), and special “scouting” that guides any photographer to new locations when the shooting takes place outside.

Besides, it automatically sends deposit and payment requests. Apart from your e-mail contacts, your Facebook friends and Instagram followers will be also transferred to Iris.

In case you want the interface look professional and modern, add your own branding and customize invoices, questionnaires, and contracts.

11. ShootQ

Adjust the workflow to your needs

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Editors' Rating (3.5/5)
Mac OS / Windows / Linux
Price: $24/month (Startup), $40/month (Studio), $67/month (Hub)
Pros+
  • You can book contracts, collect payments and send e-mails
  • Great number of fully customizable features
Cons-
  • Flash based and not mobile-friendly

This photographer studio management software is created “by photographers, for photographers”. Everyone may use online booking and payment. In case someone forgets to pay up, there are automatic late notices.

Meantime, all the bookings are added to your timetable and synchronized with all your calendars. This photo studio software is fully customizable allowing you to refine your workflows and pre-template e-mails, questionnaires, other forms, and modify client-facing windows creating a professional look.

12. Sprout Studio

Convenient studio management software and default settings

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Editors' Rating (3.5/5)
Mac OS / Windows / Linux
Price: $17/month (Lite), $34/month (Basic), $49/month (Pro), $69/month (Studio)
Pros+
  • Convenient working environment
  • Diverse client work features
  • User-friendly
Cons-
  • May lag in case many users work with it

Being really easy to use, it boasts of a great number of management tools including branding customization options to make client-facing pages look professional. Moreover, it primarily focuses on accounting, providing simple invoicing that syncs with Stripe, Square, and PayPal.

Thanks to “Business Health” feature, you may instantly asses your financial status. Eager to evaluate the financial record of all your previous shootings? Ready to see the booking percentage and how much you earn from outstanding invoices? All this data is provided by Sprout Studio.

13. Honeybook

Personal settings for every project

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Editors' Rating (3/5)
Mac OS / Windows / Linux
Price: $34/month billed annually; $125/month (Venue)
Pros+
  • Quick Customer Support response
  • Simple customization
  • Possibility to send and sign documents online
Cons-
  • E-mail delivery is not always successful

Honeybook is a fully customizable program allowing you to create your personal task timetable for each project. Moreover, it shows what stage your project is on at the moment.

A program offers a customizable canvas, which allows you to create your own timeline of specified templates for different types of projects (and clearly demonstrates what place your projects take in the cycle)

Your tasks from the workflow are sent to the dashboard zone and from here you sent e-mails, questionnaires, and all necessary forms.

14. Picspotr

Basic instruments at an affordable price

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Editors' Rating (3/5)
Mac OS / Windows / Linux
Price: $10/month
Pros+
  • Super responsive Customer Support
  • User-friendly
  • Modern UI
Cons-
  • Unsatisfactory functionality for a paid app
  • Some issues concerning text editor

Picspotr is a studio management software offering necessary options at a reasonable cost. For instance, the package creation is fully customizable so you may easily adjust it according to your needs and preferences.

This app allows checking whether the invoice is already paid. You may use various document templates and digital signatures. Payments are available via PayPal, Stripe or Square.

I can’t but mention a scheduling feature that allows synchronization with calendar softwares, for example, Google and iCall. Your expenses and payments are monitored thanks to a basic accounting option.

15. Bloom

Convenient but expensive photo studio software for beginners

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Editors' Rating (3/5)
Mac OS / Windows / Linux
Price: $25/month (Starter), $55/month (Standard)
Pros+
  • User-friendly
  • Fully customizable features
  • Traces your actions
  • Possibility to use a mobile application
Cons-
  • Weak Customer Support

Thanks to it, you may create websites, collect info, control and sign contracts, book jobs, and send pictures. Payment processing is also available. Moreover, there is a chat to communicate with your clients.

Almost all the features are available on the mobile app which is very convenient in case you are always on the move.

Bloom comes with an option of lead capture and control, planning, billing, signing of digital contracts, etc. The app allows users to communicate with their clients, update their calendars. Follow the orders and register payments.

16. 17Hats

Best photography business software for creative entrepreneurs

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Editors' Rating (3/5)
Mac OS / Windows / Linux
Price: $19.95/month or $295 (Annual Plan)
Pros+
  • Online payment support
  • Fast and convenient generation of potential customers
  • Every process can be automated
Cons-
  • Some functions aren’t always stable

17Hats – is one of the most popular CRM for photographers and creative entrepreneurs, as well as for beginners and professionals.

Intuitive workflow processes, which allow you to look through the whole project from the generation of the potential customers to the final stage, as well as to automate the tasks and reminders, make software as comfortable as possible. Contracts, offers, bills, and other documents can be previously prepared and automated.

The software also edits online payments using several portals including Stripe and PayPal. 17Hats isn’t as good at visualization and configuration as other CRM platforms. Still, it has several basic settings.

Why CRM Is Important for Photographers?

Today, CRM (customer relationship management) software is an essential part of the photography business. It organizes relationships between a customer and a photographer.

Workflows monitor the stage of project realization and perform automated tasks or remind you about them. As a rule, the version of the workflows is templated so you may choose it according to your taste. Moreover, many templates were designed for particular photography genres.

Schedule and calendar management: This feature monitors all the meetings via information input in the system, for instance, a customer booking portal, or synchronizing with various calendar apps (Google Calendar or iCal).

Generating and managing leads: You may get in touch with potential clients for future cooperation and adjust program settings to send them e-mails automatically. Some photography studio software offers special client forms, while others work via a widget integrated into a website. There are even CRMs that add clients not only from your e-mail contacts but also from your followers on Instagram or Facebook.

Invoicing and payment processing: Frankly speaking, the majority of shooters like this option most of all. Photo studio management software provides features that greatly simplify the process of invoice creation and sending as well as payment acceptation (via Square, Stripe or PayPal). Moreover, the program monitors unpaid bills. In general, this software is designed to make freelancer’s work more convenient.

Client portals allow clients to make changes in their own information and edit bookings.


Ann Young

Hi there, I'm Ann Young - a professional blogger, read more

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