11 Best Office Copiers in 2020

By Ann Young 4 days ago Photography Gear

Find the best office copiers for your business.

11 Best Office Copiers in 2020

Various companies try to get the best office copiers for their departments since this equipment is a must-have in the modern business. As a rule, office workers multiply documents, letterheads, price lists, brochures and other printed materials. Thanks to an electronic scanning system, you may easily copy an image and create an exact version of it or reduce its size if necessary.

Top 11 Best Office Copiers

I have compiled the list of the best office copiers for you to compare them and choose the most suitable one. Read on and find out about the most important features of copiers, like how fast they work, what paper size is appropriate, capacity (the number of papers the tray can hold), etc.


1. Xerox WorkCentre 6515

FixThePhoto editors’ choice

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  • xerox workcentre 6515 best office copiers
  • xerox workcentre 6515 best office copiers

    Print speed: 28ppm | Paper sizes: up to A4 | Paper capacity: 300 | Weight: 67.7 pounds

    ⊕ Many useful features
    ⊕ User-friendly
    ⊕ Bright colors
    ⊕ Touchscreen interface
    ⊖ Not found

    If you are looking for a multi-functional model, Xerox WorkCentre 6515 is exactly what you need. It is a universal machine created for small and medium companies. It easily prints color images and offers automatic two-sided printing. You may also scan documents and print them from various devices in the network.

    The setup procedure is very simple and even a child can cope with it. Being not inferior to a monochrome gadget, it may be easily called a high speed copier machine. You may set all the parameters for printing, scanning and copying via the web interface or apply default settings.


    2. Canon i-Sensys MF735Cx

    The best copier for small business

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    • canon i-sensys mf735cx best office copiers
    • canon i-sensys mf735cx best office copiers

      Print speed: 27 ppm | Paper sizes: up to A4 | Paper capacity: 250 | Weight: 58.3 pounds

      ⊕ Decent quality
      ⊕ Speedy
      ⊕ Color touchscreen
      ⊖ Very loud

      Having considered all the pros and cons, I may claim that it is the best copier for small business. Canon i-Sensys MF735Cx perfectly fits small offices. This model boasts of a large touch screen, great speed and two-sided scanning. Moreover, you won’t be disappointed with the quality of work.

      One more advantage is the ability to instantly send scanned docs via the Internet whenever you want. The prints are free from any defects, especially those with many color combinations. The color reproduction is clear and qualitative. The copier features a 1GB memory and you can control it from any device with Android or iOS operating systems.


      3. Canon FAXPHONE L100 Multifunction Laser Fax

      The best office copier with the latest fax capabilities

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      • canon faxphone l100 best office copiers
      • canon faxphone l100 best office copiers

        Print speed: 19 ppm | Paper sizes: up to A4 | Paper capacity: 180 | Weight: 18.1 pounds

        ⊕ Fast printing
        ⊕ Simple cartridge replacement
        ⊕ Effortless to set up
        ⊕ Makes qualitative copies
        ⊖ Absence of wireless features

        To begin with, it is the best office copier to instantly transmit and receive information. Moreover, it is very compact and may be placed somewhere on a desk or table. It is also a fax machine featuring a convenient display ‒ numerous space contacts to dial fast.

        You save a lot of time because you do not have to enter individual numbers each time you use the unit. There is also a tray to hold papers, and an auto document feeder which is convenient to use for documents with numerous pages. If you do not use a copier machine, an energy-saving mode is activated.


        4. Lexmark MB2236adw

        The high-performance and affordable office copier

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        • lexmark mb2236adw best office copiers
        • lexmark mb2236adw best office copiers

          Print speed: 23 ppm | Paper sizes: up to A4 | Paper capacity: 251 | Weight: 22 pounds

          ⊕ Fresh colors
          ⊕ Speedy printing
          ⊕ Features a Wi-Fi connection
          ⊖ A bit slow
          ⊖ Absence of a front USB

          Thanks to its functionality and compact size, Lexmark MB2236adw belongs to the top rated copiers for business. Any office will benefit from such a powerful machine. Apart from standard functions, like two-sided printing, scanning, faxing and fast monochrome printing, this Lexmark copier has a built-in Wi-Fi. It makes printing more convenient for desktop and authorized mobile users.

          This copier also features Ethernet and USB. Lexmark will easily and quickly process the documents and, thanks to the toner capacity available, four people may use it. Finally, this copier boasts of decent security features to protect your documents on the device and during all stages of printing and scanning.


          5. Brother MFC-J6945DW INKvestment Tank

          Best office copier with enhanced productivity

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          • brother mfc-J6945dw inkvestment tank best office copiers
          • brother mfc-J6945dw inkvestment tank best office copiers

            Print speed: 22 ppm | Paper sizes: up to A4 | Paper capacity: 500 | Weight: 53.1 pounds

            ⊕ Decent performance
            ⊕ Easy printing and scanning
            ⊕ Versatile paper handling
            ⊖ Full page scanning is not available

            If you are looking for a top-level and multifunctional device to fit in your small office, Brother MFC-J6945DW INKvestment copier machine is a perfect variant. To begin with, it is a very practical device that will significantly reduce your printing expenses.

            Moreover, it is very easy to use and maintain in working conditions. MFC-J6945DW will perfectly cope with its basic tasks, including two-sided printing, and meet the requirements of any enterprise.

            One more benefit is that you may print from mobile devices. It features a color touch screen that is really easy to navigate. Finally, if you choose this device, you will enjoy printing without interruptions, great user-friendly features.


            6. Toshiba E-Studio 2540C

            Office copier with the biggest capacity

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            • toshiba e-studio 2540c best office copiers
            • toshiba e-studio 2540c best office copiers

              Print speed: 25 ppm | Paper sizes: up to A3 | Paper capacity: 3.700 | Weight: 267 pounds

              ⊕ Decent printing
              ⊕ User-friendly
              ⊕ Robust paper handling
              ⊕ Advanced security features
              ⊖ Old-fashioned model

              Thanks to its functionality and reliable printing features, commercial enterprises choose this model more often. It offers quick printing, preserving the best quality. The model has a very convenient UI and enables users to easily control the printing process.

              Moreover, you may also customize the interface according to your individual needs. It is the best office copier to effectively fulfill basic tasks, such as printing, scanning, copying and sending/receiving fax messages. Therefore, it is an indispensable helper in every office.


              7. Konica Minolta Bizhub 3622

              Office copier that allows cloud access for your company

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              • konica minolta bizhub 3622 best office copiers
              • konica minolta bizhub 3622 best office copiers

                Print speed: 38 ppm | Paper sizes: up to A4 | Paper capacity: 350 | Weight: 43 pounds

                ⊕ Great picture quality
                ⊕ Touchpad
                ⊕ Voice control
                ⊖ Weak document feeder

                This copier will perfectly fit in any small office or enterprise. Konica-Minolta Bizhub 3622 will easily cope with many tasks combining copying, printing and scanning. The model is designed to satisfy the needs of any small office.

                Thanks to its fast performance and qualitative printing results, this machine may be called the best copier for small business. It offers duplex printing, wireless connection and mobile devices support. Bizhub 3622 is practical and user-friendly, so you will enjoy working with it.


                8. Ricoh 418488 Smart IM 430Fb

                Best office copier with remote printing feature

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                • ricoh 418488 smart im 430Fb best office copiers
                • ricoh 418488 smart im 430Fb best office copiers

                  Print speed: 45 ppm | Paper sizes: up to A4 | Paper capacity: 500 | Weight: 67.2 pounds

                  ⊕ User-friendly
                  ⊕ Compactness and convenience
                  ⊕ Smart operation panel
                  ⊖ Loud performance

                  If you are a forward-looking company, you definitely need this device. Ricoh IM 430Fb Multifunction Printer is the best office copier for compact spaces. It features many advanced options that will impress you the first time you try them. You may easily operate the unit using various mobile applications.

                  The model boasts an intuitive Smart Operation Panel enabling to use the printer’s capabilities to the fullest. Moreover, you may be sure that your documents are protected thanks to the best security features.

                  Picking up this model, you will get great pictures and sharp text documents. Moreover, you may print some specialty media, like thicker stocks, envelopes, labels, etc. Finally, it also offers an Offline Stapler that will help you organize the documents.


                  9. Brother MFC-L8690CDW

                  The best wireless office copier

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                  • brother mfc-l8690cdw best office copiers
                  • brother mfc-l8690cdw best office copiers

                    Print speed: 31 ppm | Paper sizes: up to A4 | Paper capacity: 300 | Weight: 63.1 pounds

                    ⊕ Fast printing
                    ⊕ Convenient touchscreen control
                    ⊕ High capacity for paper and toner
                    ⊕ Decent mobile application support
                    ⊖ Big and heavy
                    ⊖ Costly

                    It is the best office copier for businesses that expect much from the printing machine. Brother MFC-L8690CDW offers numerous features to provide high resolution and fast printing. Moreover, it offers two-sided scanning and black/white modes.

                    This copier machine has fax functions and allows the electronic filing of documents to implement automated tasks. Install an Android or iOS app and you may easily print or scan documents to the cloud via a mobile device.


                    10. HP LaserJet Pro MFP M227fdw

                    Office copier for two sided documents

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                    • hp laserjet pro mfp M227fdw best office copiers
                    • hp laserjet pro mfp M227fdw best office copiers

                      Print speed: 28 ppm | Paper sizes: up to A4 | Paper capacity: 300 | Weight: 20.7 pounds

                      ⊕ Decent printing quality
                      ⊕ Speedy printing
                      ⊕ Easy-to-use touchscreen control panel
                      ⊕ Support from the companion app
                      ⊖ Pricey and big
                      ⊖ Monochrome printer

                      HP LaserJet Pro M227fdw MFP is a decent machine for your medium or small business. It features fast speed and reliable functions. It is the best office copier in terms of versatility since it may print, scan, copy and send faxes in monochrome.

                      Unfortunately, the model is not compatible with color cartridges. It provides for fast and effective work with documents at any enterprise. Moreover, the copier boasts of such useful functions as scanning to e-mail, duplex printing and wireless connection for up to 5 users.


                      11. Kyocera ECOSYS M2540dw

                      Best budget office copier

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                      • kyocera ecosys m2540dw best office copiers
                      • kyocera ecosys m2540dw best office copiers

                        Print speed: 42 ppm | Paper sizes: up to A4 | Paper capacity: 850 | Weight: 41.9 poun

                        ⊕ Decent performance
                        ⊕ Qualitative printing
                        ⊕ Fast
                        ⊖ Black & white printing only

                        Providing all the necessary features to work with documents, ECOSYS M2540dw may be easily called the best small business copier. It is very convenient and user-friendly. You may scan, print, copy or fax without any effort.

                        Apart from high speed and USB access, this machine also features and extremely convenient On-The-Go options. In such a way, you may operate the copier from any place in the world, and the process is really simple.

                        Finally, it also offers advanced security features to protect your data. Choose this powerful machine and your business will move to the next level.


                        List of the Best Office Copiers

                        Image Name Features  
                        Xerox WorkCentre 6515
                        Xerox WorkCentre 6515
                        OUR CHOICE
                        • Numerous features
                        • User-friendly
                        • Bright colors
                        • Touchscreen interface
                        Check PRICE
                        Canon i-Sensys MF735Cx
                        Canon i-Sensys MF735Cx
                        BUDGET
                        • Great photocopier
                        • Fast printing
                        • Color touchscreen
                        • Decent printing quality
                        Check PRICE
                        Canon FAXPHONE L100 Multifunction Laser Fax Machine
                        Canon FAXPHONE L100 Multifunction Laser Fax Machine
                        FAX
                        • Great printing speed
                        • Simple cartridge replacement
                        • Easy to set up
                        • Makes qualitative copies
                        Check PRICE
                        Lexmark MB2236adw
                        Lexmark MB2236adw
                        BEST COLORS
                        • Vivid colors
                        • Quick printing
                        • Wi-Fi connection
                        Check PRICE
                        Brother MFC-J6945DW INKvestment Tank
                        Brother MFC-J6945DW INKvestment Tank
                        WIRELESS
                        • Decent performance
                        • Convenient printing and scanning
                        • Versatile paper handling
                        Check PRICE

                        How to Choose the Best Office Copiers?

                        Today, there is a great choice of office copiers featuring different configurations. So, it’s very important to choose the model that fully satisfies your company’s needs.

                        Capacity and Quality

                        how to choose best copiers for business

                        Capacity. The market of photocopiers offers a great number of multi-functional printers varying in shape and size. So you should correctly assess your company’s workload in order not to choose a domestic machine with poor capacity.

                        Quality of scanning and printing. If you want to find the best office copier, you should pay significant attention to the printing quality. Until recently, only high-end printers offered advanced printing technologies. But now such technologies are available for everyone. Therefore, it is better to look through sample pictures in order to assess the quality. For today, many sellers send such samples via post.

                        Data Safety and Remote Printing

                        how to choose the best office copiers

                        Data safety. If your business works with confidential information, consider security features ‒ access to the data should be made possible only with PINs or passwords. Moreover, control that the printer creates only required copies to protect your data.

                        Remote printing. If you keep up with modern technologies, you probably know what remote printing is. It is a useful feature offered by the best office copiers enabling to print and perform other operations from a mobile device. However, you should choose the app very carefully in order to secure your data.

                        Speed and Scanner Type

                        how to choose the best office copier

                        Speed. Fast office copiers can create up to one hundred (or even more) copies per minute. However, the best copier for small business is not the one featuring high speed. There is no need to spend money on such a machine if you do not plan to print much. There are plenty of decent alternatives on the market that cost less.

                        Scanner Type. The market offers two types of printers ‒ inkjet and laser ones. An inkjet one is the best copier for small business that do not print much. Moreover, it is also a great option for companies that produce colorful and high-quality pictures, for example, real estate companies or marketers. In addition, companies that are located in small offices might also choose this variant because inkjet printers are smaller and more compact.


                        Ann Young

                        Hi there, I'm Ann Young - a professional blogger, read more

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