Wedding Photography Questionnaire

Wedding Photography Questionnaire

Do you usually send a wedding photography questionnaire to a couple before signing a wedding photography contract? You'd better ask them all the necessary questions in advance in order to know all the essential details about the wedding. I will guide you on how to conduct a wedding photography consultation efficiently and you can download free photography questionnaire templates.

What is a Wedding Photography Questionnaire?

Wedding photography questionnaire is a list of questions concerning the information about a wedding photoshoot and ceremony that is sent by a photographer to his/her clients. Sometimes it is referred to as wedding planners questionnaire, pre wedding questionnaire or pre-wedding survey.

Free Photography Questionnaire Templates

If you don't feel like making up your personal wedding photography client questionnaire or you don't have enough time to do it, I designed 3 free photography questionnaire templates with all the necessary information to make the process of questioning a bride and groom easier.

1. Minimalistic Wedding Photography Questionnaire

wedding photography questionnaire template

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To get the free pro tools from the Fixthephoto simply enter your email address and your first name in the form.


2. Extended Wedding Photography Questionnaire

wedding photography questionnaire template

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To get the free pro tools from the Fixthephoto simply enter your email address and your first name in the form.


3. Floral Wedding Photography Questionnaire

wedding photography questionnaire template

Download Now for Free

To get the free pro tools from the Fixthephoto simply enter your email address and your first name in the form.


Questions to Ask Bride and Groom

If you are wondering what sorts of questions a photographer should ask a wedding client, the list may be pretty long. Naturally, you are supposed to collect bride and groom's contact information to be able to reach them, wedding schedule, and details. If you include additional questions, you may use a document in the future, for example, blog posts or sales process. It's up to you to decide which questions to ask, but don't forget to take into consideration the wedding traditions of a couple's ethnic background and your own preferences. I have created the questions for wedding photographer which he/she can look through and select the most appropriate ones. The list is certainly not short, but if clients complete the wedding photography questionnaire, you and your team will be 100% prepared for such a momentous event!

Here is a list of 46 questions that will make up a perfect wedding questionnaire for bride and groom:

  1. Wedding date.
  2. Groom’s name (for same-sex weddings – of a first bride).
  3. Bride’s name (for same-sex weddings – of a second groom).
  4. A phone number of a groom.
  5. A phone number of a bride.
  6. When and where Bridal Preparation will take place?
  7. When and where Groom Preparation will take place?
  8. What is the approximate time you want a photographer to arrive for preparations?
  9. Are you going to do a first look? If yes, where and when it will be happening?
  10. How could I reach your wedding coordinator? What is his/her name?
  11. Do you have a wedding planner? Could you give his/her name and phone number?
  12. Could you provide me with names and contact info of a venue owner?
  13. Could you provide me with names and contact info of vendors, caterers, videographers, florists, cake and makeup artists, designers and all other people involved in a wedding preparation process?
  14. Could you list events order at a reception?
  15. Will there be a cocktail hour?
  16. Is your wedding a religious one?
  17. How long does it take to get from a location of Bridal Preparation to a ceremony place? What type of transport will be used?
  18. Where does a ceremony take place?
  19. What is the name of a person who conducts a ceremony?
  20. When exactly does a ceremony begin and end?
  21. Will there be a receiving line after a ceremony?
  22. Will there be a formal exit from a ceremony? What kind?
  23. Where does a reception take place?
  24. How much time does it take to get from the location of a ceremony to a reception place?
  25. When a photographer is supposed to arrive at a reception?
  26. Are there any wedding rules, time limits or peculiar religious traditions that should be mentioned?
  27. Is there a hashtag for your wedding?
  28. What are the theme and the main colors of your wedding?
  29. How many guests do you expect at a reception?
  30. What are the names of groomsmen and bridesmaids?
  31. Are there any “must-have” shots you wish to get?
  32. Where do you wish the photos of a couple to be taken? Do you have any ideas?
  33. When couple and group shooting is supposed to start?
  34. What are the groom's parents’ names? What is their relationship status?
  35. What are the bride's parents’ names? What is their relationship status?
  36. Are there any specific family situations that shouldn’t be mentioned? For instance, deaths, divorces etc.
  37. When is it more suitable to take family portraits – before or immediately after a ceremony? (Before is advisable)
  38. What kind of family group photos do you wish to have?
  39. Would you like a photo booth to be set up at a wedding party?
  40. When a cake cutting, a dinner, speeches and first dance will begin?
  41. Will you have a sit down dinner, family style, appetizers, only desserts?
  42. Do you plan providing both a first and second photographers with food?
  43. Will there be page boys or flower girls? What are their names?
  44. Are you going to toss a bouquet and/or a garter?
  45. When will you leave for a honeymoon? When will you return?
  46. Do you have any extra information you would like to share with a photographer?

Wedding Questionnaire Tips

Needless to say, if you prepare a couple questionnaire in a proper way, the outcome will be positive. I would like to give you a piece of advice on how to simplify the whole process of questioning.

1. Follow Up

When you receive a finished couple questionnaire from the clients, take your time to examine their answers and note down if something is unclear. Maybe you misunderstood or didn't catch what they mean and you need to clarify particular details. You'd better contact a couple once again to clear everything up and do it in advance.

It might be a good idea to arrange a final meeting with clients in order to do a wedding photography consultation checklist and make sure that nothing has changed. Very often last-minute changes or additions may be made and a couple may forget to inform you about them because of their wedding preparation bustle.

Keep up with all the changes to avoid unexpected surprises during a wedding, so that everything will go smoothly. As a photographer, you should only concentrate on taking pictures and not on worrying about the changes in plans.

2. Ask for Extra Information

Don't forget to ask a couple whether there are some additional facts that should be mentioned or if some important issues weren't discussed. Listen to the clients, take into account their wishes and preferences. Look at the wedding photography questionnaire PDF for all the essential aspects that should be covered, for instance, arrival time, poses ideas, and some extra tips.

Learn more about couple's love history: they may have identical tattoos or some symbol or element, which represent their relationship. Such details can give you an inspiration for incredible photos. If you feature these details in wedding shots, it will be a sign that you are a keen and professional photographer who can produce remarkable images that leave people speechless and attract more clients!

3. Establish a Deadline

When a bride and groom receive a wedding photography questionnaire, firstly, they will ask you about the time they have to fill it in. Never reply them with anything like “As soon as possible!” or “Whenever you can!”. They are likely to forget about it because a couple has tons of other arrangements they have to take care of. Tell them a specific date on which they need to submit a finished questionnaire and note it down in your personal organizer.

A few days before an established date, send a couple a letter or text via e-mail or messenger to remind them about an upcoming deadline.

4. Don’t Copy Random Questions

It is recommended not to include all the questions for wedding photographer you may find, but look through them carefully and choose the most suitable ones or use them as a basis for creating your own. Every couple needs a certain approach; therefore the questions for new clients should differ. The questions should match your client's aims and your shooting style. A couple questionnaire should, first of all, simplify a wedding photography process.

5. Be Open to Compromises

Every now and then a bride and groom can’t find time to fill in a wedding photography questionnaire. In this case, meet them halfway and offer to answer the questions on a phone. Even if they don't find time to answer all of the questions from a list, at least you will have some idea about the most crucial aspects of their wedding and you all will be satisfied.

Why Do You Need It?

If you deal with wedding photoshoots on a regular basis, the usage of such a questionnaire will prove the clients that you are a real professional photographer and will help establish effective communication with them.

Why Do You Need a Wedding Photography Client Questionnaire?

  • No more stress and worries
  • Easier scheduling
  • Convenience
  • Saves time
  • Eliminating mistakes
  • Keeping details in mind
 

1. No more stress and worries

Preparations before wedding photoshoots are usually very nervous, which can negatively affect your mood. What wedding photography styles to offer, what props to take, etc. Now when you have compiled and processed a wedding ceremony questionnaire, you can finally relax. You may think about the photoshoot but not about small details that you might have missed.

2. Easier scheduling

It happens very often that there are some changes in a wedding timeline but you may not be aware of them. As a result, it may lead to confusion and ruin your and couple's plans. Making up a list of questions to ask bride and groom before wedding will help you avoid problems with a schedule. Knowing the exact wedding plan, you will be able to arrange your work effectively.

3. Convenience

With a wedding questionnaire for couples, you will always have access to all the necessary information. You may rewrite some of important information (time schedule and must-have photos) in a notebook or copy them on a phone to have them at the ready if you need to look something up. I also recommend writing a wedding photography checklist.

4. Saves Time

Wedding preparations are usually extremely time-consuming. If you have all the vital information at once in a wedding photography questionnaire, you won't need to waste precious time searching for updates and specific details in numerous emails from different clients.

5. Eliminating Mistakes

When a bride and groom fill in a wedding photography questionnaire, they are more likely to provide the correct information without making any mistakes, for instance, with schedule or address.

6. Keeping Details in Mind

A wedding is an event full of different but very important details. In case you talk about the details with a couple orally, it is possible that you accidentally do not write down an essential piece of information or put it down wrongly.

If you use a professional and unique wedding photography questionnaire, you get a chance to have productive communication with your clients. Hopefully, all the previously mentioned tips come in handy when you develop as a photographer.


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Hi there, I'm Ann Young - a photographer, photo retoucher and of course, journalist. Here on FixThePhoto blog you can find all of my reviews, photography and photo editing tips, pricing guides, and photography experiments.

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